Summary:
Responsible for learning project delivery processes and supporting projects to which they are assigned. The PC will participate in the delivery of projects, working with the Project Manager/Senior Project Manager and Account Management to support program design and details.
Job Duties:
- Assist project managers in contract agreements and control of project schedules and costs
- Support Project Managers, Task Managers and Deputy Task Managers in collection/distribution of data, communications, and coordination of team deliverables
- Assist with delivery of DEP required administrative requirements necessary for the contract, using DEP’s PDS, PMIS and CMIS systems
- Help support the document management plan, and assist with developing and coordinating Program communications via BC corporate and DEP communication tools
- Follow document control procedures and ensure document control activities such as document management, version control and distribution management are executed in a timely fashion and in accordance with contractual requirements
- Engage Project level Team Members to ensure that tasks are executed effectively and deadlines are met
- Ensure all project control activities such as contract administration, change management, and reporting are executed in a timely fashion and in accordance with all company standards and contractual requirements
- Help develop and maintain periodic status reports to keep management and/or clients informed of contract progress
- Support Task Managers and Deputy Task Managers with development of presentations/reports to DEP
- Assist H&S Manager with coordination, tracking and reporting of H&S efforts for various projects
- Assist Quality Manager with coordination, tracking and reporting of QA/QC efforts for various projects
- Assist Risk Register Owners with coordination, tracking and reporting of Risk Management efforts for various projects
- Assist with coordination, tracking and reporting of regulatory management functions for various projects
- Work closely with clients, conducting periodic Program wellness checks to monitor client satisfaction related to specific responsibilities. Helps maintain continual communication between design and client teams
- Coordinate compilation and perform formatting of Contract Documents
- Assist with the development and management of construction administration support activities including construction procurement activities, change management, submittal and RFI reviews and tracking
- Coordinate and track execution of contracts including subcontracts, approvals of sub-consultants, etc.
- Other duties as assigned
Skills and Qualifications:
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
- Ability to write routine reports and correspondence
- Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor
- Ability to effectively present information to an internal department and/or large groups of employees
- Requires basic knowledge of financial terms and principles
- Ability to calculate simple figures such as percentages
- Ability to understand and carry out general instructions in standard situations
- Ability to solve problems in standard situations
- Requires basic analytical skills
- Intermediate skills with project management software and Microsoft Office Suite
- Knowledge of project databases
- Ability to maintain high level of confidentiality
- Decisions made with general understanding of procedures and company policies to achieve set results and deadlines
- Strong organization and time management skills
- Proficient level of communication and customer service skills
- Ability to manage multiple conflicting priorities
- Demonstrated problem solving ability and skills
- Ability to manage multiple assignments simultaneously
- Work with a variety of Project Managers at any given time
- Expertise in Microsoft business software in particular Excel, Word, and Powerpoint
Education and Experience:
- Bachelor's Degree in Information Technology or related field